Layering Data Security in Content Management

Data management is a critical aspect of any organization’s IT infrastructure. Whether you’re a large enterprise or small business, it’s important to keep track of your data and make sure it stays secure. In this post we’ll look at some different ways that companies are handling data security within their content management systems (CMS). 

What is data management? 

Data management is the process of collecting, storing, and retrieving data from a variety of sources. It’s a subset of information management and covers many areas including data warehousing, business intelligence (BI), business rule engines (BRES), decision support systems (DSS), and real-time data processing. 

Data management also includes other related activities such as quality control (QC) inspections; automated testing; change management; version control; project tracking; project reporting/monitoring systems—in short: all facets necessary in order to ensure that effective records are maintained over time while meeting regulatory compliance requirements or other business needs 

How do you store and manage data? 

The first step to data security is creating a secure storage environment. You can use an off-site, cloud-based storage solution or store your data in the same location as your CMS system. Whatever method you choose, it’s important to ensure that all of the servers and applications involved in content management are protected from outside attacks by firewalls and other network devices. 

Security can also be achieved by encrypting data at rest (eDiscovery) or moving it onto a blockchain platform like Factom for more advanced encryption techniques than traditional methods provide 

Data management tools to consider. 

You can use a cloud-based solution to handle data security. Cloud-based solutions are less expensive than self-hosted or hybrid solutions and include some of the same features as managed services providers (MSPs). 

  • Hybrid: If you want to do both, this option is for you! You’ll still need your own servers, but it’s likely that your organization will have multiple users who will be accessing the same application from multiple locations at once—a perfect scenario for a hybrid solution. 
  • Self-hosted: If your team doesn’t want an MSP managing their data center operations and don’t mind taking control over what goes into their private cloud, then this might be right up their alley. In addition to having full control over all aspects of content management, they also get access to additional storage capacity and other resources through hosting onsite rather than being lumped together with everyone else who uses public clouds like AWS or Azure 

Content delivery and storage. 

Content delivery and storage are both important for data security. Content delivery is the process of delivering a file or other content from one location to another; it’s what happens when you send an email or post a tweet. Content storage is the process of storing this information so that it can be accessed later, whether by yourself or others (such as your users). 

As long as you don’t lose control over your data, there are two ways to ensure that your content isn’t leaked: encryption and authentication. Encryption helps protect sensitive information by scrambling it into an unreadable format known only by those who have access to it (and sometimes even them). Authentication ensures that only authorized users have access—and keeps track of which ones do so! 

There are many different elements of data security, and each requires specific solutions. 

Data security is a complex issue. It’s not a one-size-fits-all solution, and it requires ongoing investment to maintain your business’s security posture. 

You may have heard that data encryption is the most important step in protecting your organization from cyberattacks. While encryption plays an essential role in mitigating data breaches by keeping information private and secure from prying eyes, it’s only one piece of the puzzle when it comes to data protection. Your organization needs to take other steps as well—including implementing strong passwords for user accounts (and re-enforcing them with regular changes), encrypting log files so they can’t be accessed via network sniffing attacks like Firesheep or Social Engineer Toolkit; creating policies that require users to change their passwords every 90 days; monitoring social media sites like LinkedIn where employees exchange personal information – any time someone posts something inappropriate or asks questions about another employee they shouldn’t know about you should report them immediately via email! 

Cloud-based solutions can be a viable option for certain cases, but not all. 

Cloud-based solutions are a viable option for certain cases, but not all. For example, if you need to manage hundreds of thousands of users and have your content stored on multiple servers, a cloud-based solution could be the best option for your needs. However, if your content management needs are more limited and/or you don’t want to outsource all of your hosting duties then using a local server is probably going to be more cost effective. 

Cloud-based solutions also come with their own set of security concerns that may outweigh any benefits they offer when compared against traditional hosting options such as dedicated servers or VPS (virtual private server). While some companies may choose not worry about this aspect because they already have access through their existing network security measures at home or office locations (including firewalls), others will run afoul by failing at one point during setup process—and end up spending more money than necessary over time due to lost productivity due lack proper protection measures being implemented properly beforehand.” 

It’s important to know how to manage and secure your data in order to protect it from being stolen 

The data you collect, store and use is valuable. It can be used for your business goals; it can help you grow as an organization; it allows you to improve customer experience by providing new insights into their behavior. But if someone were able to access this information or steal it from you, they would be able to do all of those things—as well as hurt your reputation in the process. 

Data security isn’t just about protecting the content itself; it also involves protecting yourself from any unauthorized access or misuse of that information by third parties (such as hackers). 


Data security is an important topic for any organization, but it can be especially challenging for content management teams. The sheer volume of data that needs to be stored and managed can seem overwhelming at times, but there are many different ways you can implement best practices in order to make your content management process more secure. 


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